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Security & Trust
Security & Data Protection
How WorkflowGym protects your member records, payment transactions, and gym operations with industry-standard encryption, multi-tenant isolation, and daily backups.
Last reviewed: September 2026 · Technical Compliance Standard
256-Bit SSL
TLS 1.3 encryption in transit
Tenant Isolation
Strict multi-tenant security
Daily Backups
Automated cloud recovery
PCI Compliant Gateway
Razorpay payment vault
1. Multi-Tenant Architecture & Data Isolation
Strict Tenant Boundaries
Every gym on WorkflowGym operates in a strictly scoped multi-tenant environment. Database queries, member profiles, attendance logs, and financial records are automatically scoped to your unique gym ID. No gym can query, access, or expose another gym's data.
Role-Based Access Control (RBAC)
WorkflowGym provides granular staff permissions. Gym owners can assign restricted roles (Receptionist, Trainer, Branch Manager) ensuring that front-desk staff can record check-ins and payments without accessing overall profit/loss reports or exporting member databases.
2. Data Encryption In Transit & At Rest
Encryption in Transit
All communications between your browser, mobile devices, and WorkflowGym servers are encrypted using modern TLS 1.3 / 256-bit SSL protocols. Unencrypted HTTP requests are automatically upgraded to secure HTTPS.
Credential & Key Security
Passwords and sensitive authentication tokens are hashed using industry-standard one-way cryptographic algorithms (Bcrypt/Argon2) with unique salts. WorkflowGym staff cannot view your plaintext passwords under any circumstances.
Database Encryption
Sensitive database fields and daily storage backups are encrypted at rest using AES-256 standard encryption.
3. Payment Processing & PCI-DSS Compliance
Zero Cardholder Data Storage
WorkflowGym integrates natively with Razorpay for online payments and UPI collection. We do NOT store credit/debit card numbers, CVV codes, or net-banking passwords on our application servers.
PCI-DSS Level 1 Certified Partners
All card payments and UPI transactions are handled directly by PCI-DSS Level 1 certified payment gateways. Funds settle directly into your linked gym bank account with zero platform commission from WorkflowGym.
4. Cloud Infrastructure & Automated Backups
Daily Automated Cloud Backups
WorkflowGym runs automated daily snapshots and database backups stored across isolated cloud locations to prevent data loss in the event of hardware or data center failure.
High-Availability Hosting
Our application and database clusters are monitored 24/7 with automated health checks, rate limiting, and DDoS mitigation to maintain a 99.9% uptime SLA.
Data Portability & Export
You own 100% of your gym's data. You can export member registers, payment histories, and attendance logs to CSV or Excel at any time directly from your dashboard.
5. Vulnerability Disclosure & Incident Response
Security Monitoring & Patches
Our engineering team regularly reviews dependencies, monitors CVE advisories, and applies security patches immediately upon availability.
Responsible Disclosure
If you are a security researcher and discover a potential vulnerability within WorkflowGym, please report it directly to info@workflowgym.com. We acknowledge valid reports within 48 hours and work expeditiously to remediate findings.
Need a custom security review or enterprise SLA?
Our engineering team is happy to answer technical architecture questions.