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Gym Billing Software
Gym Billing Software
with Razorpay & WhatsApp
WorkflowGym automates your entire gym fee collection — Razorpay online payments, automatic WhatsApp payment reminders, instant GST invoices, and a real-time payment dashboard. Never chase a late fee again.
No credit card · 14-day free trial · Cancel anytime
10,000+
Gyms managed
5,00,000+
Members tracked
99.9%
Uptime
4.9/5
Owner rating
Collect fees without chasing anyone
The gap between "fee is due" and "fee is paid" is where most gym revenue quietly disappears. Closing it is less about pressure and more about timing and convenience: a reminder that arrives before expiry, on a channel that gets read, with a payment link attached so paying takes twenty seconds.
- Automatic WhatsApp reminders 7, 3 and 1 day before expiry
- Razorpay payment link attached to every reminder
- UPI, card and net banking — whatever the member prefers
- Cash payments recorded at the desk with a receipt generated
Books that reconcile themselves
Every payment — online or cash — lands in the same ledger against the same member, so the month-end number is already correct instead of being assembled from a cash book and a bank statement. Webhook verification means a payment made on a weak connection at the gym still records properly.
- One ledger for online and offline payments
- Automatic receipts and invoice generation
- Payment verified by webhook, so poor connectivity never loses a transaction
- Plan-wise revenue reporting to see which memberships actually earn
WHAT'S INCLUDED
Everything you need, nothing you don't.
Razorpay Online Fee Collection
Accept gym membership fees via UPI, credit/debit card, and net banking through Razorpay. Payment confirmation and reconciliation happen automatically.
WhatsApp Payment Reminders
Automated WhatsApp messages with Razorpay payment links sent 7, 3, and 1 day before membership expiry. Members renew with one tap.
Instant Invoice Generation
Auto-generate PDF invoices for every payment — GST-ready, branded with your gym name and logo. Members receive invoices via WhatsApp.
Payment History & Ledger
Full payment history for every member — amount, date, mode, plan, and invoice. Export payment reports as Excel or PDF.
Revenue Dashboard
Real-time dashboard showing daily, monthly, and yearly revenue. Track collections vs. expected fees, identify payment gaps instantly.
Partial & EMI Payment Support
Record partial fee payments and EMI installments. Track outstanding balance per member and send targeted reminders.
UP AND RUNNING IN 4 STEPS
Most gyms are fully set up in under 30 minutes.
01
Register your gym
Create your account in minutes. Set up your gym name, branding and team — no installation, no server.
02
Add members & staff
Import your existing member list from Excel, assign trainers and configure your membership plans.
03
Track & collect
Log attendance by QR, collect fees online, and let WhatsApp reminders chase renewals for you.
04
Grow your business
Use revenue and retention insights to expand, keep members longer and increase monthly collection.
TRUSTED BY GYM OWNERS
Real feedback from gyms running on WorkflowGym across India.
“WorkflowGym completely transformed how we run IronFlex. Member retention went up 45% in the first month — just from the automated WhatsApp reminders.”
Vikram Mehta
Owner, IronFlex Gym · Mumbai
“Tracking attendance and client progress is effortless. The QR check-in is something our members genuinely love — no more paper registers.”
Arjun Patel
Head Trainer, FitZone · Ahmedabad
“The revenue dashboard gave us x-ray vision. We found fee collection gaps we did not know existed and recovered ₹40,000 in the first month.”
Sunita Kapoor
CEO, PowerFit Studios · Bangalore
“We migrated all 3 Delhi branches into WorkflowGym seamlessly. All data in one place. Best software decision we have made for the gym.”
Rahul Verma
Manager, ActiveLife Gym · Delhi
“Onboarding was a breeze. Within a week our entire gym workflow was digitised — members, fees and attendance all in one dashboard.”
Priya Sharma
Owner, IronBody Gym · Pune
“Support response under 3 hours every time. Rock-solid platform. We have run 6 locations on WorkflowGym for 8 months without a single outage.”
Deepak Nair
Director, FitLife Centers · Chennai
COMMON QUESTIONS
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One platform for every part of your gym — see how WorkflowGym fits your needs.