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Gym CRM Software
Gym CRM Software
Built for India
Stop losing members to poor follow-up. WorkflowGym's gym CRM gives you complete member profiles, automated WhatsApp renewal reminders, payment history, and retention analytics — so you always know who is about to lapse and what to do about it.
No credit card · 14-day free trial · Cancel anytime
10,000+
Gyms managed
5,00,000+
Members tracked
99.9%
Uptime
4.9/5
Owner rating
Know every member, not just their name
A gym CRM is only useful if the information is there when you need it — mid-conversation at the desk, not buried in a file. Every WorkflowGym member profile holds contact details, plan and expiry, emergency contact, health notes, fitness goals and the full payment history, searchable by name, phone or membership number.
- Photo, contact details and emergency contact on one screen
- Health notes and injuries visible to the trainers who need them
- Complete payment history — what they paid, when and how
- Notes and communication logged against the member record
Spot the members who are about to leave
Members rarely cancel out of nowhere. They come four times a week, then twice, then not at all — and the cancellation is just the paperwork at the end. Attendance history turns that pattern into a warning you can act on while the member is still yours to keep.
- Attendance trends per member, not just a total count
- Memberships expiring within 7 days flagged automatically
- Renewal and dropout rates by plan, so you can price better
- WhatsApp follow-ups triggered before expiry, not after
WHAT'S INCLUDED
Everything you need, nothing you don't.
Complete Member Profiles
Store name, photo, contact, emergency contact, health notes, fitness goals, and full payment history for every gym member.
Membership Plan Tracking
Track each member's active plan, start/end date, remaining days, and auto-flag expiring memberships 7 days in advance.
Automated WhatsApp Follow-ups
Send automatic WhatsApp fee renewal reminders with Razorpay payment links — 7, 3, and 1 day before expiry. Built into every plan.
Retention Analytics
See monthly member dropout rates, renewal rates, and cohort retention — identify which plans and trainers retain members best.
Member Communication Log
Every WhatsApp message, fee reminder, and communication logged against the member's profile for full history.
Bulk Actions & Filters
Filter members by plan, status, trainer, or expiry date. Send bulk WhatsApp messages or mark bulk payments in seconds.
UP AND RUNNING IN 4 STEPS
Most gyms are fully set up in under 30 minutes.
01
Register your gym
Create your account in minutes. Set up your gym name, branding and team — no installation, no server.
02
Add members & staff
Import your existing member list from Excel, assign trainers and configure your membership plans.
03
Track & collect
Log attendance by QR, collect fees online, and let WhatsApp reminders chase renewals for you.
04
Grow your business
Use revenue and retention insights to expand, keep members longer and increase monthly collection.
TRUSTED BY GYM OWNERS
Real feedback from gyms running on WorkflowGym across India.
“WorkflowGym completely transformed how we run IronFlex. Member retention went up 45% in the first month — just from the automated WhatsApp reminders.”
Vikram Mehta
Owner, IronFlex Gym · Mumbai
“Tracking attendance and client progress is effortless. The QR check-in is something our members genuinely love — no more paper registers.”
Arjun Patel
Head Trainer, FitZone · Ahmedabad
“The revenue dashboard gave us x-ray vision. We found fee collection gaps we did not know existed and recovered ₹40,000 in the first month.”
Sunita Kapoor
CEO, PowerFit Studios · Bangalore
“We migrated all 3 Delhi branches into WorkflowGym seamlessly. All data in one place. Best software decision we have made for the gym.”
Rahul Verma
Manager, ActiveLife Gym · Delhi
“Onboarding was a breeze. Within a week our entire gym workflow was digitised — members, fees and attendance all in one dashboard.”
Priya Sharma
Owner, IronBody Gym · Pune
“Support response under 3 hours every time. Rock-solid platform. We have run 6 locations on WorkflowGym for 8 months without a single outage.”
Deepak Nair
Director, FitLife Centers · Chennai
COMMON QUESTIONS
Explore more gym software
One platform for every part of your gym — see how WorkflowGym fits your needs.