Loading...
Preparing your experience
WhatsApp Automation
Gym WhatsApp Automation
Fee Reminders that Actually Work
WorkflowGym is the only gym software in India with fully built-in WhatsApp automation. Send automatic fee renewal reminders with Razorpay payment links, birthday messages, and membership confirmations — with zero manual effort.
No credit card · 14-day free trial · Cancel anytime
10,000+
Gyms managed
5,00,000+
Members tracked
99.9%
Uptime
4.9/5
Owner rating
The reminder that actually gets read
Email open rates for a neighbourhood gym are dismal. WhatsApp is where Indian members already are, and a fee reminder there gets seen the same day. Automating that ladder — seven days, three days, expiry day — recovers memberships that would otherwise lapse purely because nobody followed up.
- Reminder schedule you configure once and never think about again
- Personalised with the member's name, plan and expiry date
- Razorpay payment link attached so renewing is immediate
- Every message logged against the member profile
Hours back every week, and revenue you were losing
Gym owners routinely spend eight to twelve hours a week on renewal follow-ups — calls that get ignored, messages typed one at a time. Automating it does not just save the time; it makes the follow-up consistent, which is what actually recovers the revenue.
- No more manually checking who is expiring this week
- Consistent follow-up regardless of how busy the gym is
- Working-hours window so members are never messaged at midnight
- Custom message templates in your own tone
WHAT'S INCLUDED
Everything you need, nothing you don't.
Automatic Fee Renewal Reminders
WorkflowGym sends personalized WhatsApp messages to members 7, 3, and 1 day before their membership expires. Configurable message timing and templates.
Razorpay Payment Links in WhatsApp
Each renewal reminder includes a Razorpay payment link. Members renew via UPI, credit card, or debit card with one tap — without visiting the gym.
Birthday & Membership Wishes
Automated birthday greetings and membership anniversary messages sent to every member. Small touches that improve retention significantly.
New Member Welcome Messages
Send automatic WhatsApp welcome messages with plan details, attendance QR code, and gym rules when a new member is added.
Expiry Alert to Gym Owner
Get a daily WhatsApp summary of memberships expiring in the next 7 days so you can personally follow up with key members.
No Extra WhatsApp API Setup
WhatsApp automation is built directly into WorkflowGym. No separate Business API account, approval process, or per-message cost setup required.
UP AND RUNNING IN 4 STEPS
Most gyms are fully set up in under 30 minutes.
01
Register your gym
Create your account in minutes. Set up your gym name, branding and team — no installation, no server.
02
Add members & staff
Import your existing member list from Excel, assign trainers and configure your membership plans.
03
Track & collect
Log attendance by QR, collect fees online, and let WhatsApp reminders chase renewals for you.
04
Grow your business
Use revenue and retention insights to expand, keep members longer and increase monthly collection.
TRUSTED BY GYM OWNERS
Real feedback from gyms running on WorkflowGym across India.
“WorkflowGym completely transformed how we run IronFlex. Member retention went up 45% in the first month — just from the automated WhatsApp reminders.”
Vikram Mehta
Owner, IronFlex Gym · Mumbai
“Tracking attendance and client progress is effortless. The QR check-in is something our members genuinely love — no more paper registers.”
Arjun Patel
Head Trainer, FitZone · Ahmedabad
“The revenue dashboard gave us x-ray vision. We found fee collection gaps we did not know existed and recovered ₹40,000 in the first month.”
Sunita Kapoor
CEO, PowerFit Studios · Bangalore
“We migrated all 3 Delhi branches into WorkflowGym seamlessly. All data in one place. Best software decision we have made for the gym.”
Rahul Verma
Manager, ActiveLife Gym · Delhi
“Onboarding was a breeze. Within a week our entire gym workflow was digitised — members, fees and attendance all in one dashboard.”
Priya Sharma
Owner, IronBody Gym · Pune
“Support response under 3 hours every time. Rock-solid platform. We have run 6 locations on WorkflowGym for 8 months without a single outage.”
Deepak Nair
Director, FitLife Centers · Chennai
COMMON QUESTIONS
Explore more gym software
One platform for every part of your gym — see how WorkflowGym fits your needs.